Monthly Archives: April 2014

Export Excel table range to XML using VBA

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Today I needed to export a table in Excel into an XML format, and here’s the code I whipped up to do it.

All you have to do is select the table range, then run the ExportRangeToXML procedure. You’ll be prompted for a filename and location to save the XML file. You can customise the XML Element names used in the XML structure for the table and rows. The table headers are used for Element names in each row of data.

'*****************************************************
' Purpose:   Exports a selected range (table) to an xml
'            format using table headers.
' Notes:     Requires entry of file name. Uses table headers
'            as Element names for each row.
'
' Developer:        Date:       Description:
' Chris Read        24/04/14    Created.
'*****************************************************
Public Sub ExportRangeToXML()
 
Dim strXML As String
Dim varTable As Variant
Dim intRow As Integer
Dim intCol As Integer
Dim intFileNum As Integer
Dim strFilePath As String
Dim strRowElementName As String
Dim strTableElementName As String
Dim varColumnHeaders As Variant
 
    'Set custom names
    strTableElementName = "Table"
    strRowElementName = "Row"
 
    'Set file path
    strFilePath = Application.GetSaveAsFilename(, "(*.xml),*.xml", , "Save As...")
    If strFilePath = vbNullString Then Exit Sub
 
    'Get table data
    varTable = Selection.Value
    varColumnHeaders = Selection.Rows(1).Value
 
    'Build xml
    strXML = "<!--?xml version=""1.0"" encoding=""utf-8""?-->"
    strXML = strXML &amp; "&lt;" &amp; strTableElementName &amp; "&gt;"
    For intRow = 2 To UBound(varTable, 1)
        strXML = strXML &amp; "&lt;" &amp; strRowElementName &amp; "&gt;"
        For intCol = 1 To UBound(varTable, 2)
            strXML = strXML &amp; "&lt;" &amp; varColumnHeaders(1, intCol) &amp; "&gt;" &amp; _
                varTable(intRow, intCol) &amp; "<!--" & varColumnHeaders(1, intCol) & "-->"
        Next
        strXML = strXML &amp; "<!--" & strRowElementName & "-->"
    Next
    strXML = strXML &amp; "<!--" & strTableElementName & "-->"
 
    'Get next file number
    intFileNum = FreeFile
 
    'Open the file, write output, then close file
    Open strFilePath For Output As #intFileNum
    Print #intFileNum, strXML
    Close #intFileNum
 
End Sub

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